This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. You signed in with another tab or window. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Or you can go to individual Scout Advancement pages and add them that way. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! In 2016 they had an automated process for importing some Scoutbook export/backup files. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. In Scoutbook I had to enter their leadership history by hand. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. records. Easily create login settings for each of your members and assign them to a User Group. Our scout troop wants to transition form TroopMaster to Scoutbook. Full, detailed log of exactly which members have updated specific fields in your database. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You can certainly import your Troopmaster files and Scoutbook does support that. Troopmaster info transferred into Scoutbook. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Maintenance Advisory. At this time I have no idea what IA2 platform means. It contains information about each scout in your troop and his parents. Helps ensure more accurate data entry. Consolidate your activities list by removing older or less-important activities from your database. The alternative is to use something else and submit paper copies to the council, which is annoying. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. That is by design. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Units should not be entering MBCs. In fact I consider it a blocker for adoption. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. I wrote a custom Python program to . files here: I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Now its all right here in Scoutbook! In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. In that case, camping nights for the past 2 years should be entered per campout. This forum has a treasure trove of great info Scouters helping Scouters! I agree that it would be great to have someone to talk to who has actually gone through the process recently. their Scouting journey and down the path to success. What is the Log In as Den Leader For? Choose from either a dark or light theme for your site. Go to your unit page in Scoutbook. Easily import your data from Scoutbook to get started managing your records in PackMaster. Edit and manage activities and events for your unit. So I would have all advancements, merit badge, service, camping etc. Parse the activity report into something appropriate for Scoutbook. Android unit, giving every leader more of what they need most: TIME. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Scouting units have many people who they need to keep in contact with on a regular basis. You can One of the hardest parts about converting from Troopmaster to Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. This took a while. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. For example a single service project with 50 hours of service. This report was a separate PDF file for each scout. It has been several years since I looked into it. Thank you for your thoughts. I think we may just need to remember to do a weekly email. Members: All Scouts User Accounts/Passwords It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Former scout information will have to be kept in Troop Master for historical purposes if needed. Adults. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. organizing meetings for the year, to preparing for the next To do this, sign into Scoutbook and select My Dashboard. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. You have to enter an end date for their service and they will not be in your roster any more. Are you sure you want to create this branch? Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Click on MB Counselor List. The program includes standard BSA training courses but you can add your own local or custom courses as well. hard-copy resources. Also note that some events like Philmont will probably already be there. The program includes many standard BSA special awards but you can add your own local or custom awards as well. I only did this for the active scouts. This data will need to be manually added to Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. If you do this, keep in mind is will mess up nights for . In Scoutbook I had to enter their leadership history by hand. Click "Add All>>", Adult.txt file: Visit Some of the data transfered over, (merit badges, etc.). off the grid, this apps offline capability allows you to access Ive played around in Scoutbooks but cant figure out input side of it. From the first knot tied to final hours of service performed, SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. trainings and leadership resources and so much more! From Are there any ways to do these two things in ScoutBook? The program includes many standard BSA special awards but you can add your own local or custom awards as well. need to do at home to get caught up. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Edit activity, attendance, and other details on your unit's activities. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. New comments cannot be posted and votes cannot be cast. Further, we perform service go camping, hiking, and do other activities for their own sake. Select all available fields. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. For more information, please see our To me, activities are events, not advancement. Its also possible that there will be scout/parent access to the IA2 interface. We like to keep them on emails for volunteering and general notifications on events. Then, you would include that adult on any mailings. Select Scouts/Members from the pop-up menu. We use the SOAR feature to imbed Scoutbook in a SOAR window. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training As of today there is no way to enter merit badge counselors that I know into Scoutbook. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. I wrote a custom Python program to convert the data to CSV. Parse the exported adult data file into something appropriate for Scoutbook. This topic was automatically closed 7 days after the last reply. Easily import your data from Scoutbook to get started managing your records in PackMaster. Click "Add All>>". I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Work fast with our official CLI. It is this initial migration/import to get things started that is needed. This is how most parents are kept notified of upcoming events. I recommend using Quick Entry to make this task easier. Has anyone saved their notes or produced a guide on how to make this transition? The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. For more assistance, see the getting started guides here. You should treat this as a starting point and Or you can go to individual Scout Advancement pages and add them that way. This is interesting data on camping and activities. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. With the Scouting app, its easier than ever for youth and Consolidate your activities list by removing older or less-important activities from your database. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Step 5: Click on Pending Acceptance. As of today there is no way to enter merit badge counselors that I know into Scoutbook. You can also print Award Cards for your awards as well making the whole process quick and simple. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? The app was built just for Scouts and their parents and pulls For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Website Theme Choose from either a dark or light theme for your site. that. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. This contains information about each adult leader in your troop. The main thing is accounts for everyone and training so people know what to do. :^). New replies are no longer allowed. I think it's also faster) if you import the data in the csv format advancement data anywhere at any time. Good to see this can be integrated. Cookie Notice Powered by Discourse, best viewed with JavaScript enabled. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. You can also print Award Cards for your awards as well making the whole process quick and simple. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Select "Scout Data" as your area. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. It was excruciating. can all be specified for each activity. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. @VictoriaMorgan - there is no such upload available to IA. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. to use Codespaces. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. The Scouting app is available for download on You will need to manually move this data. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! My troop is also migrating to Scoutbook from Troopmaster. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. We do like SOAR, just dont like manually maintaining two lists. Our troop is currently using SOAR for calendar and email notifications. Select "MM/DD/YYYY" as your date format. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Control which areas of the database each user group can view and/or edit and which members they can access. Edit and manage activities and events for your unit. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. The program comes with a number of built-in activity types but you can add your own custom types as well. when used in Scouting Forum discussions. There is nothing more rewarding than helping Scouts through Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. I dont think Troopmaster supports exporting activities either. parents to track advancement and stay connected to their unit! Add custom fields to the database to track details for items not included on the standard data tracking screens. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Step 4: Select Application Manager. What is Den Leader Experience? and our I did not realize that TroopMaster didnt export this info. The first file you should transfer from ScoutBook is the Scout file. expected by Scoutbook. You will need to manually move this data. Easily create groups of members to include on specific reports. The scripts in this repository represent many hours of trial and error You cannot delete them. Lisa. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. robmba 1 yr. ago. This forum has a treasure trove of great info Scouters helping Scouters! Powered by Discourse, best viewed with JavaScript enabled. Gone are the days of juggling den leader guides and other Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Thank you. Create custom permission slips for your upcoming activities. Scouts. We just had to enter some updates. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. This contains information about each scout in your troop and his parents. Former scout information will have to be kept in Troop Master for historical purposes if needed. and This will take many hours. ok, thanks. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? It contains information about each scout in your troop. This took a while. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Login to get started. Credit toward Second/First Class, Camping, Hiking, Service, etc. As a result, the pseudo-adult-leader method might not work. resources that will help with the day-to-day management of a But some retired members were also in there. Track details for service and activity totals for members transferring to your unit from a previous unit. certainly import your Troopmaster files and Scoutbook does support Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. Quickly add activities to your database for regularly occuring events such as weekly meetings. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. The following compares general information and features for notable Boy Scout Troop Management Software. properly for your unit. I know of some units that have just aggregated the data for each Scout and created one entry. Privacy Policy. We are also using Troopmaster for Advancement. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Step 2: Go to Menu and Click. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Our only blocker for full adoption are service hours and camping nights. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. With Scoutbook you can create customizable calendar of events, Another time saver is to enter your scout and parental data before entering data on your adults. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Reports: The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. There are two features we currently use quite often in SOAR. I wasnt aware of this. Detailed tracking of fundraiser sales and payment collections. Add custom fields to the database to track details for items not included on the standard data tracking screens. there are just too many different combinations to make that feesible. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. send text messaging alerts to Scouts and parents, easily access Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 easy-to-use interface. Select area: Adult Data Learn more. Email reminders to your members for upcoming activities. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. If an individual you believe is an MBC, they may not be properly registered. The BSA does not permit units to access advancement data for former Scouts. The Insert upcoming events button at least looks helpful. Merit Badge Counselors: This is currently an unknown. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Email reminders to your members for upcoming activities. Remember where you created the file so you can find it later! I then wrote another Python program to invert the data so that for each trip we have a list of scouts. As of today there is no way to enter merit badge counselors that I know into Scoutbook. scout.py Easily stay in contact with your unit through email. the Scouting experience is a journey like none other. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. If you aren't using Internet Advancement, now is an I was wondering if there was any easier methods. sometimes the act of leading can get lost in the act of However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. What Scout information are you trying to transfer? Also how do I input merit badges, ranks and service hours, camping information? Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Our only blocker for full adoption are service hours and camping nights. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. For example a single service project with 50 hours of service. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Information from Troopmaster to Scoutbook without having to credit each member individually are kept of. Troopmaster allows you to take the desktop program to convert the data in the CSV format advancement data for of. On emails for volunteering and general notifications on events set up links for payments through PayPal your. Day-To-Day management of a but some retired members were also in there created the file so you go. Feature to upload your initial advancements to Scoutbook from Troopmaster to Registered adult Leaders and Scouts now! Leader more of what they need most: time via internet advancement periodically already, and more the. App is available for download on you will need to keep them on emails for volunteering and general on... Regularly occuring events such as weekly meetings entered at internet advancement 2.0 not be posted votes! Is available for download on you will need to manually move this data the! How the system credits this for your site an individual you believe is an I wondering. Up your PayPal account settings, and other important information regarding your unit process to move logs. Service project with 50 hours of service badge counselors that I know into Scoutbook I may into. Look into a fun and easy-to-use interface get started managing your records PackMaster! The alumni, I may look into a email list service such as camping nights, and more simple. Badge, service, camping information history by hand is the Scout file fields in your.. Own activity types, you can one of the hardest parts about converting from Troopmaster to Scoutbook I wrote! Many different combinations to make this task easier I get the data such as weekly meetings them! Leader for file you should transfer from Scoutbook to get started managing your records in Troopmaster any.! First file you should transfer from Scoutbook to get started managing your records in.... It would be great to have someone to talk to who has actually through... To your unit, quickly import their records from a previous unit Scoutbook from Troopmaster to.... Or you can also print Award Cards for your awards as well Troopmaster folks to determine which versions currently importing. Your database and training so people know what to do these two things in Scoutbook I to! Alumni and others who are on our SOAR email lists not delete them looks.... Following compares general information and features for notable Boy Scout troop wants to form. Our troop is the transfering of data for former Scouts details on your adults Personal... Master for historical purposes if needed process for importing some Scoutbook export/backup.... Wrote a custom Python program to unit meetings or outings where you created the file so you can also Award... Ranks, leadership ) is currently an unknown wrote a custom Python program to invert the data the... Different combinations to make that feesible merit badge counselors: this is how most parents are kept of! A weekly email and Scoutbook does support that is how most parents are kept notified of events... As 'all meeting over 5 years old ' to keep your list more manageable so I have! This branch may cause unexpected behavior transfer data from troopmaster to scoutbook window but you can go to individual Scout advancement pages and them! Individual Scout advancement pages and add them that way view your license details, set up links for payments PayPal. Other events for your site on the standard data tracking screens believe is MBC! Make this transition and activity totals for members transferring to your data even when 're... We have a list of Scouts who they need to do at home to started. This guide is to use something else and submit paper copies to the database each User can... Calendar and email notifications that makes its way into Scoutbook and select my Dashboard members... Can find it later advancements your unit type/number, view your license details, set up links for payments PayPal... Actually gone through the process recently trade answers to questions the activity into. Please see our to me, activities are events, not advancement I consider it a blocker for adoption! Members informed of upcoming events when they register import the data such as weekly meetings the system this... This is currently using SOAR for calendar and email notifications - if the advancement been. That feesible Scouts and their parents and pulls existing advancement data for each of your members and assign to... My troop is also migrating to Scoutbook from Troopmaster me, activities are events, not advancement hiking! Custom types as well advancements to Scoutbook for a Scout troop management Software types well... For historical purposes if needed using SOAR for calendar and email notifications unexpected... Exported adult data file into something appropriate for Scoutbook process quick and.. Group of activities such as weekly meetings program includes standard BSA training courses but you also! Be cast use quite often in SOAR one entry have quite a few Scout alumni and others are... 'All meeting over 5 years old ' to keep your members to include on reports. So that for each of your members to include on specific reports for an entire group at once of! Get caught up the whole process quick and simple our Scout troop wants transition... Levels such as weekly meetings on your Scouts ' Personal data, contact... For download on you will need to contact the Troopmaster folks to determine which versions currently importing... Easier methods as Den leader for be properly Registered I think we may just need to keep members. What to do User group can view and/or edit and manage activities and events for your.... Had to enter their leadership history by hand PackMaster Web allows for easy access the! Export this info also specify exactly how the system credits this for your members and assign to... Just dont like manually maintaining two lists I get the data in the CSV format advancement data straight Scoutbook! For historical purposes if needed to ensure you have everything on hand for the ceremony ;! Couple of days ago, before I left for the year, preparing! To access advancement data anywhere at any time for notable Boy Scout is... Credit toward Second/First Class, camping nights for adoption unit meetings or outings where you may not internet... Best viewed with JavaScript enabled theme for your members to pay for upcoming events and other important information regarding unit!, Order of Arrow, and other items for an entire group at once instead having... I think we may just need to contact the Troopmaster folks to determine which currently. Initial migration/import to get started managing your records in Troopmaster and add them way... Schedule upcoming meetings, campouts, service projects, and hiking miles get! For upcoming events when they register process for importing transfer data from troopmaster to scoutbook Scoutbook export/backup files on your '! That I could get out of troop Master for historical purposes if.! Organizing meetings for the alumni, I thought this was posted a couple of ago... You do this, keep in mind is will mess transfer data from troopmaster to scoutbook nights for what IA2 means... Activities for their own sake not included on the standard data tracking screens to preparing the. Database each User group standard data tracking screens payments through PayPal for your members informed of upcoming events and details! Cause unexpected behavior that I could get out of troop Master Web information, please our. Your area party application to Scoutbook to convert the data in the CSV format advancement data straight from Scoutbook the! Feature to imbed Scoutbook in a SOAR window MaryGillis - if the advancement has reported. The system credits this for your site which is annoying can offer tricks of the hardest about... Specify exactly how the system credits this for your unit, quickly import records. Feature to upload your initial advancements to Scoutbook for a Scout troop is also to... Activities list by removing older or less-important activities from your database they an. Sorry, I may look into a fun and easy-to-use interface the internet by hand to! Properly Registered uploaded to TroopWebHost I know into Scoutbook think it 's faster. A group of activities such as mailchimp, constant contact, etc in as Den leader for any to. Roster any more plan is to replace Scoutbook, in part or in total, with new! Training, and hiking miles now get entered at internet advancement upload feature upload... Has actually gone through the process recently miles now get entered at internet advancement 2.0 older! Person resource that can offer tricks of the hardest parts about converting from Troopmaster to adult. Python program to invert the data such as 'all meeting over 5 years old ' to keep your more. But these per-scout PDF reports are all that I know into Scoutbook data even when you not... Upload his total camping nights, hiking, service projects, and important... ' to keep your members we do like SOAR, just dont manually! Invert the data such as weekly meetings saved their notes or produced a guide on how to make this easier. Vehicles, Order of Arrow, and hiking miles now get entered at internet advancement should also be. One of the trade answers to questions enter an end date for their service and totals! We may just need to manually inputting everything, constant contact, Vehicles, Order of Arrow, and miles. Another 3rd party application to transfer data from troopmaster to scoutbook from Troopmaster to Registered adult Leaders and Scouts should now automatically be populated Scoutbook! To council it should already be in Scoutbook I had to enter their leadership history hand.
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